1. Determine the number of rooms that will be required.
This is dependent on the guest list you have. If fifty percent of the people on your guest list are traveling from all over Canada, make an effort to equal that number. Because most guests are either traveling in pairs or bunking up with pals, you will need approximately half as many rooms as the total number of guests who will require them, plus a little extra space just in case. For instance, if you have a guest list consisting of 200 people and between 50 and 60 percent of those visitors would be traveling for the celebration, you will want to reserve space for approximately 120 guests. That's equivalent to sixty rooms, so don't worry about the quality of the accommodations. If not everyone requires a room, the bridal party or other friends and relatives will fill it.
Make sure that you discuss accommodations in advance with all of the members of the bridal party. If you're hoping that they'll be a part of the hotel block, you'll want to give them plenty of heads-up (and make it clear if you're going to cover costs or expect them to), and you'll also want to give them plenty of notice. If you are counting on them paying for their hotel stay, you should be sure you offer them an alternative that is cheaper.
2. Count out how many building blocks you'll require.
Once you have your room number, you may calculate how many blocks of time you will need to reserve. The size of a hotel's block might vary from property to property, but it's often somewhere between 10 and 30 rooms, with larger hotels providing larger blocks. B locks at corporate chains such as Marriott and Hilton normally do not go higher than 25, and anything higher than 30 unless it is a privately owned facility.
3. Do some comparison shopping to find the greatest deals.
It is suggested to call anywhere from three to five different hotels in the neighbourhood of your perfect wedding day to find which one offers the best pricing. You'll be astonished by how big of a difference there can be. The room pricing can be affected by a variety of factors, including the size of the hotel, whether or not they already have groups booked for your date, conference traffic, or major event traffic. Make sure to make a note of the date that a quoted rate is going to become invalid. A hotel will normally only guarantee a rate for approximately two weeks. After that, there is a significant possibility that it will go up.
4. Make sure everyone understands the agreement.
Always choose the courtesies of using a courtesy block. A courtesy block is exactly what it sounds like. A service that is provided to you free of charge by the hotel. You will not be held financially responsible for any of the unoccupied rooms in your block if you make use of a courtesy block. After a predetermined cut-off date, the hotel will remove any unbooked rooms from the block and make them available to be booked by other customers. If you request to reserve a number of rooms that is significantly higher than the maximum number of rooms that can be reserved within a block at the hotel—for example, 50 rooms when the maximum number of rooms that can be reserved within a block is 25—the hotel may ask you to sign off on an attrition rate. In this scenario, you will be held financially accountable for any unoccupied rooms up to a predetermined proportion of the bigger block that you reserved.
There is a lot of variation in dropout rates, they normally hover around 80 percent. That would suggest that your group would be required to fill 40 rooms in order to get the block of 50 rooms that you requested. In the event that your group only occupies 35 rooms, you, as the person who created the block, will be responsible for paying for the additional five rooms. In most cases, courtesy blocks do not need guests to sign a binding contract; however, if an attrition rate is involved, a hotel may request that you sign a binding contract or they may take down your payment information.
5. Make sure people know about it.
You'll want to update your wedding website with the new information about your hotel block as soon as you've made the reservation. You have the option of including the information on a lodging card insert in the event that you are sending out paper invitation suites. One possible formulation of the announcement is as follows:
At [HOTEL NAME], we have allocated a block of rooms just for your use. We hope this will make your stay more comfortable. You can make an online reservation for your room by clicking on the following link; alternatively, you can phone the hotel directly at [PHONE NUMBER]. If you would like to take advantage of the special rate, please make sure to mention that you are attending the [LAST NAME] Wedding, and book your stay before the [CUTOFF DATE].
A hotel block will normally become available one year in advance and will be released approximately 30 days before your perfect wedding day.
Highlights:
ere are many hotels that offer wedding room bookings. Some of the popular ones include:
- Fairmont Banff Springs - Banff, Alberta
- The Ritz-Carlton Toronto - Toronto, Ontario, Canada
- The Fairmont Chateau Lake Louise - Lake Louise, Alberta
- The Fairmont Royal York - Toronto, Ontario, canada
- The Fairmont Pacific Rim - Vancouver, British Columbia
- The Fairmont Hotel Vancouver - Vancouver, British Columbia
- The Fairmont Empress - Victoria, British Columbia
- The Fairmont Jasper Park Lodge - Jasper, Alberta
- The Four Seasons Hotel Toronto - Toronto, Ontario, Canada
- The Delta Hotels by Marriott Banff Royal Canadian Lodge - Banff, Alberta
These hotels offer a range of wedding packages and room bookings for couples planning their wedding day. It's recommended to reach out to the hotel directly for pricing, availability and to discuss the options for the perfect wedding experience.
